Board Notes – 2012

West Point BOD Meeting

10-6-2012

8:00 AM/Simler’s

Meeting called to order at 8:05am
Board members present: Aiello, Simler, Byrns, MacInnis, Dauwalter, Gasbarro, Whittemore, and Gentile.
Via conference call: Norwell.

Review proposed budget for finalization—Bob S.

  • FY2013 P&L reviewed
  • Discussed member changes: Christian Brackett, Bill Dixon and Michael Cheney
  • Mooring Repair & Maintenance – still having reliability problems with moorings.
  • Tony G. made motion to raise mooring fees from $200 to $250. Lou W. seconded motion. All in favor. Passed.
  • Bob S. to make changes to P&L per discussion and resend.

 

Treveloni property discussion—Bruce N.

  • Non-buildable lot
  • Bruce communicated to Mr. Treveloni that he owes past dues.

Executive Session

  • Motion by Tony G. to go into Executive Session to discuss private matter involving an Association member. Seconded by Joe B. All in favor.
  • Board went into Executive Session to discuss negotiations for expansion of the common property.
  • Motion by Tony G. to come out of Executive Session and back to Regular Session. 2nd by Joe B. All in favor.

 

Dock Repair plans—Tony G.

  • Per last meeting, we agreed to get more information from Ambrose Marine and Dave’s Decks as well as engage Winnipesaukee Marine for a new quote.
  • Bob met with Winni Marine and we haven’t heard back yet.
  • Tony talked with Ambrose Marine to get a new quote. New quote ~$10,400
    • Need to clarify if this includes Azek decking?
      • Board agrees to do this work by using the current decking.
      • Ambrose clarified the permit law that “above the water” work doesn’t require a permit.
      • Quote includes rebuilding the main stringer.
  • Dave Deck’s quote $10,100
  • Board agrees to go with Ambrose Marine.
    • $10,400 – $2,000 (current dock fund) = $8,400/16 spots
    • Association would pay $1,050 for (2) visitor spots
    • $7,350/14 = $525 per dock user.
      • These #s assume that the $10,400 quote does not include new decking. Tony to get clarification on this and communicate to board.

Additional subjects from Board Members

  • Tony to make calls to identify next mooring user to replace Szweda.
  • Board agreed to create Road Contingency Fund of $2,000.00
  • Board agreed to change the Pavilion Fund name to Beach Structure Fund
  • Bob S. will circulate letter to the rest of the Board that will be used to communicate to the WP membership regarding the repair of docks.

 

Meeting closure:

Sandy motion to adjourn. Bob M. 2nd motion. Adjourned at 9:23am

 


 

West Point
PRE Annual Meeting Board Meeting
August 4, 2012

 

Meeting called to order at 8:36am
Board present: Simler, Byrns, Gentile, MacInnis, Gasbarro, Norwell, Aiello, Dauwalter

 

Review of annual meeting agenda.

Discussed trolley for playground.

 

Tony: discussed quotes from Center Harbor Dock & Pier on repairing docks. Need to set a budget.

 

Discussed possible models of how to pay for the repairs. Current dock fund has $1,934. Tony gathering more info from other contractors. Bob S. suggested Tony talk to Aries Marina.

 

Bob S. will cover roads/culvert update in Lou’s absence.

 

Motion to close meeting by Bob S., Bob M. 2nd the motion: Meeting adjourned at 9:46am

 


 

West Point POST Annual Meeting Board Meeting

August 4, 2012

 

Meeting called to order at 11:15am
Board present: Simler, Byrns, Gentile, MacInnis, Norwell, Gasbarro, Aiello, Dauwalter

 

Congratulations to Bob, Tony and Sandy elected for (3) years.

Bob S. proposed to keep the current list of officers and associated board responsibilities. All agreed.

Addressing late fees issues. Due to the fact that the relevant parties only owe late fees at this time, we will do our best to collect those fees. Further action may be required to enforce the by-laws if fees are not collected in a reasonable period of time.

 

Further discussion of dock repairs and how to cover the costs. Shared further input from Association members gathered after the Annual Meeting.

 

Discussed improvements and enlargement of the beach shed. Further discussion required.

 

Motion to close meeting by Bruce. Tony G. 2nd the motion: Meeting adjourned at 11:37am.

 


 

West Point BOD Meeting

5-26-12

8:00 AM/Simler’s

Meeting called to order at 8:00am
Board members present: Aiello, Simler, Byrns, MacInnis, Dauwalter, Gasbarro, Whittemore, Norwell and Gentile.

Welcome Sandy Aiello to the WP Board

 

Review current financials—Bruce N.

Current as of 5/25/12.

Review of members with outstanding dues. Bruce Norwell to follow-up with all members regarding late dues payments. Double checked that we have email addresses for all of folks on the outstanding list to ensure that we are doing everything we can to communicate about dues.

Review of budget. Expenses tracking close to the budget. No concerns.

 

Sign Sheila’s Card–All

 

Dock & Mooring refunds—Bob S.

Mooring installed. New lights installed on mooring marks.

Bartel’s no longer using a mooring. Mooring offered to the next person on the list Margeson, who declined, Norwell, who declined and Sorrentino, who accepted the use of the mooring. Bartel mooring deposit sent.

Three add’l stainless steel chains have been installed by Dive Winni – we now have all stainless from bottom to top on all ten moorings.

 

Additional subjects from Board Members

Joe B. – ordered (6) sets of locks for some of the post boxes. (2) in need of repair.
Joe B. – 2nd dumpster and pick-up schedule all set.

Bob M. – (3) new picnic tables purchased.

Bob M. – will be looking at park grills for the beach.

Sandy – will be working to improve appearance of the playground.

Sandy – let’s look at the overall condition of the swimming platform.

Stephen – per Oct, 2011 board meeting, Lou to look into repair and possible resurface of bball court.

 

 

Meeting closure:

Dewey motion to adjourn. Sandy 2nd motion. Adjourned at 9:41am