Board Notes – 2013

West Point BOD Meeting

11-16-13

10:00 AM/Simler’s

 

Meeting called to order at: 10:12am

 

Attendees: Simler, Dauwalter, Byrns, Whittemore, Aiello, Gentile, and Norwell.

Gasbarro and MacInnis joined via phone.

 

Review Current Financials

Healthy condition. Actual expenses lower than budgeted for last year.

 

Confirm Winter Watch Contractor & Parking Plowing

Donneybrook contract signed for snow plowing (parking lot only)

Jim Comeau will do the winter watch.

 

Joe B. made motion to go into Executive session to discuss property acquisition. 2nd by Sandy. All in favor. Bruce made motion to come out of Executive session. 2nd by Lou. All in favor.

 

Review & Finalize Budget

Updated Beach & Play area budgets. Line items total $6,550 per below.

  • Beach sand: $1,000
  • Rock removal: $850
  • Summer landscaping: $1,200
  • Toilets: $1,000
  • Trolley stands: $250
  • Picnic tables (3): $450
  • Playground repair: $300
  • Hoop court repair: $1,500

 

Dock and Mooring Update

Only dock repair planned is normal maintenance. Due to current dock fund shortfall and anticipated normal expenses, Board agreed to increase the dock use fee $50 to a total of $350. All in favor.

 

Increased the mooring “install and remove” to $2,000. Part of the reason is due to getting last year’s bill in the new fiscal year.

 

Reviewed Operations and Road Maintenance expenses. All as expected.

 

Establish Beach Shed plans

Chuckie and Jimmy C. offered to build a shed for approx. $4,000. 10×15. Interior height 7’3. Would like the new shed to address the storage needs for our bubblers, mooring posts, flag pole, tennis court net, etc. Stephen made a motion to approve a max cap of $5,000 on the new shed in the same location which also addresses specific storage needs. Motion 2nd by Bruce. 7 members in attendance voted in favor of the motion.

 

Other subjects from Board Members

Adjorned 11:55am: Motion to adjourn by Sandy: Motion seconded by Lou. All in favor.

 

 

 

 


 

West Point BOD Meeting

8-31-13

8:30 AM/Beach

Meeting called to order at 8:40am
Board members present: Aiello, Simler, Byrns, MacInnis, Dauwalter, Gasbarro, Norwell and Gentile. Absent: Whittemore.

Motion by Bruce Norwell to enter into executive session for the purposes of discussing negotiations and fees for trash hauling services. Second by Bob MacInnis. Vote: 8-0-0 in favor.

 

The Board went into executive session at 8:35 am.

 

The Board came out of executive session at 9:30 am.

 

Other topics covered:

 

Trolley stands – Sandy to work with Bob MacInnis as his father in-law has agreed to make them.

 

Mailboxes – 1 box has had a personal lock installed. This needs to be replaced with a lock that the WP Board has a key for.

 

Docks – Ambrose Marine gave a quote to repair far-right finger. Board agreed to hold off doing any work until we can assess the entire scope of effort required for the fingers.

 

Tennis courts – Bob M. to re-evaluate the need to power wash the courts next Spring.

 

Picnic tables – Next Spring, Bob M. will replace 1-2 of the older tables and ask Jean Stack to stain them.

 

Sandy is to obtain the costs for a new beach shed with the current thought to move the existing shed to another location.  The existing relocated shed would be used for our dock and mooring equipment only.

 

Bob M. to get costs and information for a tree to be planted near the old stump.

 

Adjourn

Tony M. motion to adjourn. Sandy A. 2nd motion. Vote: 8-0-0 in favor. Adjourned at 10am

 

 

 


 

 

West Point

POST Annual Meeting Board Meeting
August 3, 2013

 

Meeting called to order at 11:15am
Board present: Simler, Byrns, Gentile, MacInnis, Aiello, Dauwalter, Whittemore

Congratulations to those elected for another (3) years.

Bob S. proposed to keep the current list of officers and associated board responsibilities. All agreed.

 

From budget perspective, we’ll combine all beach, tennis, playground expenses.

Ambrose quoted $930 to repair the one finger on the far right of the dock. We agreed to hold off on this for now.

 

Confirmed our plan for winter watch/bubblers. Discussion of plowing plan for the winter.

 

Agreed to get a quote from current member on enlarging the shed.

 

Sandy will take care of getting the platforms for the playground trolleys.

 

Bob M. to look into sizeable tree in the grass area by the large tree stump.

 

Bob M. to get a quote from Bob DiPoli on removing the rocks from the beach and replacing with sand.

 

Motion to close meeting by Sandy. Lou W.2nd the motion: Meeting adjourned at 11:30am.

 

 

 


 

West Point
PRE Annual Meeting Board Meeting
August 3, 2013

 

Meeting called to order at 9:10am
Board present: Simler, Byrns, Gentile, MacInnis, Aiello, Dauwalter, Whittemore

Review of annual meeting agenda.

 

Possible topics for meeting:

  • Joe to remind folks to put trash in the dumpster, do not leave alongside the dumpster
  • Reminder: golf cart parking – try to keep carts away from the auto turnaround area
  • Sandy to remind folks that (4) chairs per family are allowed in the shed

 

Review of current financials.

 

Tony: please be proactive on filling mooring spots that are going unused.

 

Joe B. – to discuss rising costs of trash pick-up. 2012 is substantially more than 2011.

Motion to close meeting by Bob M. Lou W. 2nd the motion: Meeting adjourned at 9:46am

 

 


 

West Point BOD Meeting

5-25-13

8:30 AM/Simler’s

Meeting called to order at 8:45am
Board members present: Aiello, Simler, Byrns, MacInnis, Dauwalter, Gasbarro, Whittemore, Norwell and Gentile.

Decision to postpone the beach clean-up to Sunday, 5/26, 10am. Email sent to all WP email addresses.

 

Review Financials—Bruce

Financials in good order. Review of past dues and late fees.

 

Review completed Dock Repair—Tony

Reviewed work completed to date. Some concerns over the condition of the fingers. Tony will discuss options with Tobin at Ambrose Marine. Finger on the end of the dock on the right side next to Gentile appears to be most severe.

 

Winter Watch—Bob M, Tony, Bob S.

Significant issues with the managing of the winter bubblers. Some electrical issues identified and resolved during the winter.

 

Executive Session

Motion by Bruce N. to go into Executive Session to discuss private matter involving an Association member. Seconded by Sandy A. All in favor. Board went into Executive Session to discuss common property expansion. Motion by Bruce N. to come out of Executive Session and back to Regular Session. 2nd by Sandy A. All in favor.

 

Identify any summer projects—All

Sandy updating WP member sign (adding Cheney and Brackett).

2nd dumpster delivered this week, thru Labor day.

Beach improvements planned.

Update some of the older picnic tables. Willing to pay an association youth to paint/stain the tables.

 

Road update—Lou

Upper road work completed. Lou working withcontractor to complete lower road work.

 

Other subjects from Board Members

None.

 

Adjorn

Tony M. motion to adjourn. Sandy A. 2nd motion. Adjourned at 10am